Set up Wi-Fi, printer and backups for a six-person office

Project overview

We have moved into a new small office and the network is unreliable. We need someone to set up stable Wi-Fi, connect the shared printer and make sure everyone's important files are backed up.

What you will deliver

• Wi-Fi coverage check and router configuration
• Guest network separated from the office network
• Shared printer installed on six computers
• Automatic cloud backup for important folders
• Password manager setup for the team
• One-page instructions for staff

What we are looking for

• Practical small-office IT experience
• Can work remotely or on site in our city
• Explains things patiently
• Security-aware

Project scope

The work listed above is the full scope of this office setup job. Please point out anything you believe we have forgotten, so we can settle it before work begins. Extra items can be discussed separately, with their own price and timeline.

Tips for a strong application

We like proposals that show you have read the whole description. Tell us about a similar project and what you learned from it. Long generic introductions are easy to spot, and we usually skip them.

Choosing a freelancer

We will shortlist freelancers by relevant experience, quality of past work, clarity of the proposal and availability. Price matters only within the fixed budget; reliability and quality matter more. We may ask shortlisted applicants a few questions or for a very small sample.

Communication

We reply to messages within one working day and expect the same from you. We will confirm anything important in writing, and ask you to do the same. Clear, polite and proactive communication matters to us as much as the final office setup.

Changes after delivery

The price includes up to two rounds of changes to the office setup. To keep revisions efficient, we will gather all comments before sending them. If something does not match the original brief, fixing it is not counted as one of the rounds.

Notes on the deliverables

'guest network separated from the office network' is one of our priorities, so please tell us early if you foresee any difficulty with it. 'one-page instructions for staff' is one of our priorities, so please tell us early if you foresee any difficulty with it. For 'shared printer installed on six computers', please send the result in a clearly named file or link so that we can review it easily. Please confirm in your proposal that 'wi-Fi coverage check and router configuration' is something you have done before.

Suggested process

The first step is a quick discussion where we confirm the brief and any open questions. Then we would like to see a first draft, even if it is rough, to make sure we are aligned. Finally, we will review the finished work against the list, request any small changes, approve it and release payment.

About us

We are a growing business that likes working with independent professionals. We pay for work that meets the brief and give honest, constructive feedback. We would like this office setup to be a positive experience for both sides.

What we will provide

We will share the information, files and examples we already have as soon as you are hired. If something you need is missing, we will try to find it or agree on a sensible alternative. You will not have to chase us for access or approvals.

When you will be reachable

We do not mind when you work, only that the deliverables arrive when promised. We do ask that you are reachable for quick questions at some point each day. Please let us know in advance about holidays or other commitments that could affect the schedule.

Quality expectations

A careful, accurate office setup is more important to us than a rushed one. All work must be original, created for this project and free of copied or unlicensed material. Freelancers who find and fix their own small mistakes are the ones we want to hire again.

Deadline

Our plan is for the office setup to be delivered within about a week. A realistic date is more useful to us than an optimistic one, so please be straightforward. We would like a short progress update every couple of days so we can give feedback early.

Confidentiality

Parts of the material for this job are private to our business. We ask that you treat everything as private and do not share it with others. If you would like to show the finished work in your portfolio, ask us first and we will usually agree.

Budget and payment

We have set a fixed budget of USD $195 for the work described here. We cannot raise the budget, so please do not apply expecting us to negotiate a higher amount. Once the deliverables are checked and approved, payment is released without delay.

Possible future work

If this first job goes well, there is likely to be more. Reliable freelancers will be our first choice for the next projects. Freelancers who deliver on time and communicate well always get repeat work from us.

The freelancer we want

We are looking for an experienced specialist who can advise us, not just follow instructions. Honesty, curiosity and good manners matter to us as much as technical ability. We are a small team and would like a long-term working relationship with the right person.

Applying for this job

A good proposal for this office setup is brief and includes:

• Two or three relevant samples or links
• How you would handle the main deliverables
• Your start date and delivery date
• Anything in the brief that is unclear to you

Thank you for reading, and we look forward to your proposal.